In the context of the strong digitalization process, the conversion from the National Identity Card (ID) to the Citizen Identification Card (CCCD) with chip brings many outstanding benefits in terms of information security and personal document integration. However, this change entails the need to update information on many important legal documents, including the Business Registration Certificate.

According to regulations, when the information of the legal representative changes (including identification documents such as ID card/CCCD/Passport), the enterprise needs to carry out procedures to change the business registration content.

GT Law provide Business license change service when switching from ID card to CCCD of the legal representative, helping your business complete this procedure quickly, accurately and efficiently. We are committed to simplifying all processes, so that businesses can continue to operate with peace of mind without being entangled in administrative procedures.

Why do I need to update my CCCD on my business license?

Although the conversion from ID card to chip-embedded ID card is not mandatory immediately, updating the ID card information of the legal representative on the Business Registration Certificate is necessary and recommended. This ensures the consistency of the legal information of the enterprise and complies with current regulations on business management and citizen information.

Changing the CCCD on the business license is essentially a procedure for changing the information of the legal representative, and therefore, needs to be notified and updated at the business registration agency.

GT Law's service of changing CCCD on business license

GT Law provides quick and effective service of changing ID card on business license (changing legal representative information).

• Service fee: Contact GT Law to receive a detailed, competitive quote, committed to no additional fees. (Costs will depend on each province and specific case).
• Service commitment: GT Law will support from A to Z the legal procedures required by the Department of Planning and Investment when changing the CCCD on the business license.

Information customers need to provide:

To use the service, your business only needs to send GT Law 2 the following basic information:

• Company tax code.
• New ID card number of the legal representative.

Completion time:

GT Law commits to the time of handing over the business license with new CCCD information only from 03 working days.

• Maximum 120 minutes: GT Law advises and drafts documents for changing business licenses.
• Within 3 – 4 days: GT Law presents the business with the documents to sign, represents the business in submitting the documents to the Department of Planning and Investment, waits for the Department of Planning and Investment to review and issue a new business license, then receives and delivers the new business license to your location free of charge.

Note: The waiting time for the Department of Planning and Investment to review and deliver results may be longer depending on the progress of the state agency and the postal carrier.

Procedures for changing business license when changing ID card of legal representative

When the legal representative changes from ID card to CCCD, the enterprise needs to carry out procedures to change the information of the legal representative on the business registration certificate.

Profile of changing CCCD on business registration:

The profile needs to prepare at least 5 following items:

• Notice of change in business registration content (specifically change in legal representative information due to change in CCCD).
• Decision on changing the ID card of the legal representative.
• Minutes of meeting on changing the ID card of the legal representative (if it is a limited liability company with 2 or more members, joint stock company, partnership company).
• New copy of ID card of legal representative.
• Authorization letter (in case of authorizing another individual to submit the application) and a copy of the authorized person's ID card/CCCD.

Application procedure:

Enterprises can submit applications to change the ID card of the legal representative in 1 of 3 ways:

• Submit directly: At the Business Registration Office - Department of Planning and Investment where the enterprise has its headquarters.
• Send by postal service: Use VNPost postal service to send documents to the Department of Planning and Investment.
• Submit online: At the National Business Registration Portal (using a digital signature or business registration account).
  • Note: Currently, many legal procedures with the Department of Planning and Investment are gradually moving online. Therefore, it is advisable to contact the Department of Planning and Investment in advance to determine the form of receiving documents.

4 important notes when changing business license due to change of ID card of legal representative

From practical experience, GT Law shares the following 4 notes:

1. Notice to interested parties: The legal representative signs and approves many important documents (contracts, bank records, etc.). Therefore, when changing the ID card, it is necessary to notify partners, banks, and related parties to avoid affecting transactions and cooperation.
2. No need to update with tax authorities: Enterprises do not need to update the ID card of the legal representative with the tax authority. Currently, the Business Registration Authority has synchronized information with the tax authority.
3. Make other changes at the same time: If the business has any other changes to the information on the business license during this process (for example, change of address, industry), it can be done simultaneously without having to do it separately.
4. Change relevant documents: Changing the CCCD on the business license may result in changes to information on other legal documents of the enterprise (for example: sub-license, certificate of eligibility to do business).

Frequently asked questions when changing CCCD on business registration

1. What is special about GT Law's business license change service when converting from ID card to CCCD? GT Law's services commit to:

• Reasonable service fee.
• Complete the application quickly.
• Hand over business license with new CCCD number after 3 working days.
• Apply “3 free”: Free consultation, free notarization, free home delivery.

2. What should I do if I change my ID card on my business license? This is the procedure for changing the information of the legal representative or changing the content of the business registration. To optimize time and cost, you can refer to GT Law's full service package.

3. Instructions for changing the director's citizen identification card? Documents to be prepared include: Notice of change, Decision, Meeting minutes (if any), copy of new CCCD of director, Authorization letter (if any).

4. Is it mandatory to change the business license when changing the ID card of the legal representative? Yes. According to the current Enterprise Law, within 10 days from the date of changing the legal representative information, the enterprise must carry out procedures to change the business registration content.

5. When updating CCCD on business license, do I need to notify the tax authority? No. Currently, the business registration authority has synchronized information with the tax authority, so you do not need to make separate records with the tax authority.

Contact GT Law now for detailed advice and professional support!