In the context of the Vietnamese market increasingly paying attention to product quality and safety, product declaration procedures are a mandatory legal requirement for many businesses before putting goods into circulation. This process requires accuracy, legal knowledge and strict compliance with current regulations.

GT Law is proud to be a provider of comprehensive, reputable and quality product announcement services, helping your business save maximum time, costs and ensure effective legal compliance. With a team of experienced legal experts, we are committed to accompanying businesses from A to Z, bringing your products to market quickly and legally.

What is product declaration?

Product declaration is a legal process that organizations and individuals who produce and trade products carry out to prove that their products fully meet current technical standards and regulations on safety and quality before being put on the market. This is an important step to ensure consumer rights and enhance business reputation.

Types of product announcements that GT Law supports

GT Law provides product declaration services for a variety of industries and forms, including:

• Self-declaration of products: Applies to pre-packaged processed food products, food additives, food processing aids, food containers, packaging materials in direct contact with food, except for products that must be registered for declaration.
• Register product declaration: Applies to health protection foods, medical nutritional foods, foods for special diets, nutritional products for children up to 36 months old, mixed food additives with new uses, food additives not on the list of permitted uses or not for the right users according to regulations of the Ministry of Health.
• Declaration of Conformity/Declaration of Compliance: For other products under specialized management groups such as:
  • Construction materials products (Cement, concrete, bricks, stones, steel, glass...)
  • Textile, leather, footwear products
  • Electrical equipment, electronics, LED lights
  • Children's toys
  • Chemicals, biological products
  • Animal feed, aquatic feed, environmental treatment products.
  • And many other consumer products as prescribed by specialized ministries.

Difficulties businesses often encounter when announcing products

The product announcement process is often complex and can be a hindrance to businesses without careful preparation:

• Incorrect type of publication: Businesses are often confused about whether their products are subject to self-declaration or must register a declaration, or declare conformity/standards.
• Lack of understanding of testing criteria: Difficulty in determining the appropriate testing criteria for each type of product according to current regulations.
• Incomplete or incorrect records: The declaration file lacks information, is in the wrong form or does not meet the requirements, leading to being returned by the authorities or prolonging the processing time.
• Difficulty in communicating with authorities: Confused when responding, explaining or supplementing documents as requested by competent authorities.
• Legal updates: Product disclosure regulations change frequently, requiring businesses to continuously monitor and update.
• Identify the competent authority: Not sure exactly which agency receives and processes the declaration dossier for your product.

GT Law's full product disclosure service

GT Law provides comprehensive solutions, helping businesses overcome all barriers in the product announcement process:

In-depth consultation and determination of publication type

• Analyze product characteristics, ingredients, and uses to accurately determine whether the product is subject to self-declaration, registration of declaration, or declaration of conformity/standard compliance.
• Consulting on current legal regulations applicable to each type of product.
• Consulting on mandatory testing criteria, in accordance with national (TCVN) or international standards (if any).

Support testing and document preparation

• Product testing support: Introduce reputable, qualified and licensed testing units; support sample submission, monitor the testing process to ensure accurate and fast results.
• Drafting of publication documents:
  • Draft a Product Self-Declaration or an Application for Product Declaration Registration according to the prescribed form.
  • Draft product labels and secondary labels (for imported goods) ensure compliance with Decree 43/2017/ND-CP and Decree 111/2021/ND-CP on labeling of goods, Circular 29/2023/TT-BYT on nutrition labels.
  • Support notarized translation of foreign documents.
  • Gather all necessary documents: Business registration certificate, Certificate of food safety qualified facility (if any), test results, raw material information, production process...

Representative submits application and tracks progress

• Submit application to competent authority: Business representatives submit applications directly or online (if any) to state management agencies such as: Department of Food Safety (Ministry of Health), Department of Industry and Trade, Department of Food Safety, Department of Agricultural, Forestry and Fishery Product Quality Management, Food Safety Management Board (depending on product type and locality).
• Monitoring and reporting: Closely monitor the progress of application processing, proactively work with receiving staff to explain, supplement or amend application documents promptly when requested.
• Receive results: Business representative receives announcement results.

Post-publication guidance and support

• Guide businesses on how to look up information published on the website of the competent authority (for self-declaration).
• Hand over the Product Quality Declaration Certificate (for declaration registration).
• Advise on record keeping and compliance with post-publication audits.
• Instructions on re-declaration procedures when there are changes in product name, origin, and composition.

Product announcement service fee at GT Law

GT Law is committed to providing quality services at transparent and reasonable fees:

• Total service cost: Only from x,000,000 VND/profile (depending on complexity and product type). 50% discount applies from June 1, 2025 to December 21, 2025
• Include: Consulting, drafting documents, submitting and tracking documents, receiving results.
• Not included: Product testing fee (will be quoted separately depending on product type), notarized translation fee (if any), government fee (if any).

Time to perform product declaration service at GT Law

GT Law always strives to shorten processing time, helping your products quickly appear on the market:

• Product testing time: From 3 – 7 working days (depending on testing criteria and product type).
• Time to prepare and submit application: 1 - 2 working days after receiving full documents from customers and testing results.
• Time to complete procedure:
  • For self-declaration of products: Immediately after the enterprise submits the application and self-publishes it on the mass media or its website (or submits 1 copy of the application to the state management agency if there is no data system yet).
  • For product declaration registration (e.g. functional foods): From 7 - 15 working days from the date of submission of valid application.
  • For Declaration of Conformity/Standardization: Time may vary depending on regulations of the specialized Ministry, usually from 15 - 20 working days.

Why choose GT Law's product announcement service?

• Professional and dedicated: A team of experienced legal experts with in-depth understanding of food safety and product quality regulations.
• Simple, effective process: Optimize every step, from consulting to submitting documents and receiving results, helping you save maximum time and effort.
• Cost savings: Competitive and transparent costs, committed to no additional charges after signing the contract.
• Ensure compliance with the law: Ensure your disclosure documents and procedures are fully compliant, avoiding any legal risks and penalties.
• Comprehensive support: In addition to product declaration, we also provide other related legal services such as Food Safety Certificate, Certificate of Free Sale (CFS), retail business license, etc.

Product declaration is an indispensable step for your product to be circulated legally and build trust in the market. Let GT Law help you carry out this process smoothly and effectively.

Contact GT Law now for free consultation and use reputable and quality product declaration services!