Establishing a foreign language center is an important step in investing in the education sector, meeting the increasing learning needs of society. To ensure legal operations and build reputation, applying for a license license to establish a foreign language center is a prerequisite and mandatory.

GT Law, with extensive experience in the field of educational law, is proud to provide Full service for applying for a license to establish a foreign language centerWe are committed to helping you complete all complex procedures quickly, efficiently and cost-effectively, allowing you to focus on developing quality training.

What is a license to establish a foreign language center?

A license to establish a foreign language center (also known as a Certificate of Training and Education Activities) is a legal document issued by the Department of Education and Training, allowing qualified organizations and individuals to operate in the field of foreign language teaching.

Why do I need a license to establish a foreign language center?

• Legality: Foreign language center business is a conditional business. Operating without a license is a violation of the law and may be subject to an administrative fine of VND 20,000,000 to VND 40,000,000 according to Clause 2, Article 5 of Decree 04/2021/ND-CP, and may also be subject to suspension of operations.
• Protecting students' rights: The license proves that the center has met all the requirements regarding facilities, teaching staff, and training programs, ensuring teaching quality and the legal rights of learners.
• Building credibility and trust: The license is proof of the center's professionalism and reputation, creating trust for students and parents when choosing the service.
• Affirming the quality of education: Licensed centers often have well-trained teachers and standardized curriculum, contributing to improving the quality of foreign language education.

Conditions for applying for a license to establish a foreign language center

Pursuant to Circular 21/2018/TT-BGDDT and related legal regulations, to be granted a license, a foreign language center must meet the following conditions:

Subject conditions

• Individuals or companies registered for foreign language training profession.
• Completed the registration procedure for establishing a business/business household at the Department of Planning and Investment with the appropriate industry code (usually 8559 - Other education not classified elsewhere).

Conditions of facilities and equipment

• Classroom: Ensure minimum usable area of 1.5m²/student, adequate lighting, fully equipped with teaching equipment such as boards, projectors, tables and chairs...
• Functional rooms: There are enough classrooms (at least 3) and functional rooms (meeting rooms, library, administrative area, offices, restrooms...) to meet the operational requirements and scale of the center.
• Legal location documents: Houses and land must have legal owners or a lease contract (if rented, approval from the superior management agency is required if the house belongs to an agency/unit/school). The address on the business license must be consistent with the house and land documents.
• Fire prevention plan: Have fire prevention and fighting equipment according to regulations, have fire prevention and fighting inspection records, develop fire prevention and fighting and escape plans, and rescue plans approved by the fire prevention and fighting police agency, have fire prevention and fighting regulations and a list of fire prevention and fighting teams.
• Other utilities: There is a parking lot and parking plan, a safe and secure educational environment.

Personnel conditions

• Center Director:
  • Good personality, management ability.
  • Graduated from university majoring in foreign languages, or graduated from university of other majors with a minimum foreign language certificate of level 3 according to the 6-level foreign language proficiency framework for Vietnam (equivalent to European B1, IELTS 5.0, TOEIC 450, Japanese N4, Korean TOPIK 3, Chinese HSK 3).
  • Have worked in the education industry for at least 3 years (management experience).
• Teaching staff:
  • Have a college degree in foreign language education or higher, or a college/university degree majoring in foreign languages with a certificate of pedagogical skills.
  • Ensure maximum ratio of 25 students/teacher.
  • Degrees and certificates must be appropriate to the type of foreign language the center registers to teach.
• Staff: Ensure adequate staff for administrative and academic work (for example, accounting staff with intermediate or higher qualifications).

Curriculum requirements

• The curriculum, textbooks, and teaching materials must be suitable to the learners' conditions, local development, and not contrary to the regulations of the Ministry of Education and Training.
• It is possible to use documents issued by the Ministry of Education and Training, self-compiled, or use documents from domestic and international educational organizations based on learners' needs and the center's ability to respond.

GT Law's foreign language center establishment license application service includes:

GT Law provides a complete, professional solution, supporting customers from AZ:

Comprehensive legal advice

• Free consultation on regulations and legal conditions for opening a foreign language center.
• Instructions for choosing the appropriate center name, type of activity, and industry code.
• Consulting on facility requirements, fire protection, and personnel as prescribed.

Support to complete the profile

Prepare all necessary documents to request a license to establish a foreign language center, including:

• • Application for license.
  • Project to establish a foreign language center.
  • Regulations on educational activities of the center.
  • Certificate of business registration.
  • Program, curriculum, teaching materials.
  • Report on equipment, classrooms, labs, and operating expenses.
  • Legal documents of ownership or lease of the premises.
  • Certificate expected to be issued to students.
  • Fire safety certificate or fire safety inspection report.
  • Regulations on tuition and fees.
  • List of staff and employees with detailed records (ID card/CCCD, diplomas, certificates, resume, labor contract).
  • Decision to appoint director.

Representative for administrative procedures

• Customer representative submits application to the Department of Education and Training where the center is located.
• Monitor the progress of the application, work directly with the Department of Education to handle arising issues (if any).
• Support customers during the process of receiving the Department's appraisal team, ensuring that the requirements for facilities and documents are checked smoothly.

Receive results and handover

• Receive license to establish foreign language center and hand it over to customer.
• Advise on important notes after licensing to ensure the center operates in accordance with regulations.

Service process for applying for a license to establish a foreign language center at GT Law

We build a professional and clear working process:

Step 1: Receive information and initial consultation

• GT Law receives requests and provides general advice on conditions and procedures.

Step 2: Survey, quote and sign contract

• Survey the actual facilities, provide necessary advice to ensure compliance with conditions.
• Quote full service and sign contract.

Step 3: Complete the application and submit

• GT Law guides clients in providing necessary documents and drafting and completing the application.
• Customer representative submits application at Department of Education and Training.

Step 4: Evaluation and delivery of results

• Coordinate with the Department of Education and Training in the process of document appraisal and site inspection.
• Receive license and hand over to customer.

Implementation time: About 25 working days (This time may vary depending on customer cooperation and state agency assessment time).

Service fee for applying for a license to establish a foreign language center at GT Law

GT Law provides a comprehensive service package with competitive and transparent costs:

• GT Law service fees: Costs will be quoted in detail and there is a commitment that there will be no additional costs outside the contract.
• Note: The above costs do not include fees related to:
  • Procedures for establishing a company/business household (if not yet available).
  • Procedures for applying for a fire prevention and fighting license (if not yet available).

GT Law provides combo service packages to optimize costs and time for customers. Please contact us for advice and detailed quotes.

With experience and professionalism, GT Law is confident to be a reliable partner to help customers soon put the foreign language center into legal and effective operation. Contact us today for a free consultation!