The study abroad consulting industry is growing strongly, opening up many opportunities for organizations to support students in realizing their dream of studying abroad. However, to operate legally and build credibility, applying for a license is necessary. Study abroad consulting license is a mandatory requirement and must be carried out in accordance with legal regulations.

GT Law, with many years of experience in the field of education and a team of solid legal experts, provides Full service for applying for study abroad consulting licenseWe are committed to supporting customers to complete all procedures quickly, effectively and at the most optimal cost, helping customers feel secure in starting and developing their business.

What is a study abroad consulting license?

Study abroad consulting license, also known as Certificate of registration of study abroad consulting business, is a type of license issued by the Department of Education and Training to organizations that are qualified to conduct study abroad consulting business. This license is a mandatory condition for organizations to be allowed to legally operate study abroad consulting business.

Why do I need a study abroad consulting license?

• Compliance with the law: Study abroad consulting is a conditional business. Failure to obtain a license may result in a fine of VND 80,000,000 to VND 100,000,000 according to Clause 5, Article 20 of Decree 88/2022/ND-CP, and may result in suspension of operations.
• Protecting the rights of international students: The license ensures that consulting units operate transparently, professionally and legally, helping to protect the rights and minimize risks for learners.
• Service quality assurance: Licensed units often have well-trained staff who understand the study abroad process, thereby improving service quality and building trust.
• Building reputation and brand: The license is proof of the center's professionalism and compliance with the law, creating trust for customers and partners.
• Healthy market development: Licensing management helps to screen and eliminate unlicensed units and unfair competition, contributing to the sustainable development of the study abroad market.

Conditions for applying for a study abroad consulting license

To be granted a study abroad consulting license, the organization must meet the following specific conditions:

Subject conditions

A business organization providing study abroad consultancy services must be established in accordance with the law, in the form of a company or business household, and must register the business line of "study abroad consultancy" in the Business Registration Certificate.

Conditions on headquarters, facilities and equipment

• Have a stable and legal working office (proven by a lease contract with a copy of the land use rights certificate or equivalent document).
• Have the necessary facilities and equipment to serve the study abroad consulting business (for example: office, desks, chairs, computers, telephones, office equipment, etc.).
• Have a fire prevention and fighting plan (PCCC) if required.
• Facilities must be appropriate to the scale of operations and meet the assessment standards of the Department of Education and Training.

Staffing requirements

The staff directly consulting on studying abroad must fully meet the following standards:

• Education: Have a university degree or higher.
• Foreign language proficiency: Have the ability to use at least one foreign language at level 4 or higher according to the 6-level foreign language proficiency framework for Vietnam (equivalent to B2 or higher) or equivalent.
• Professional Certificate: Have a certificate of training in study abroad consulting according to regulations of the Ministry of Education and Training.

Scope of activities of study abroad consulting license

Once licensed, the organization is allowed to carry out the following activities:

• Introduce and advise on information about education policies of countries and territories; advise on choosing schools, courses, professions and qualifications suitable to learners' abilities and aspirations.
• Organize advertisements, conferences, seminars, fairs and exhibitions on studying abroad in accordance with the provisions of law.
• Organize recruitment, study abroad recruitment.
• Organize training in necessary skills for Vietnamese citizens studying abroad (for example: visa interview skills, cultural adaptation, etc.).
• Organize to send Vietnamese citizens to study abroad, take parents or guardians to visit training places abroad according to the provisions of law.
• Other activities related to study abroad consulting business.

GT Law's study abroad consulting license application service includes:

GT Law is committed to providing comprehensive, professional services, helping customers save maximum time and effort:

In-depth legal advice

• Consulting on the entire process of preparing documents from choosing a name, preparing legal documents, facilities, employee records... to meet all requirements.
• Answer all questions about legal regulations related to study abroad consulting activities.

Support to complete the registration form for study abroad consulting services

GT Law will assist clients in drafting and preparing a complete set of documents as required by the Department of Education and Training, including:

• Document requesting a certificate of business registration for study abroad consulting activities (including objectives, content of activities, plans, risk handling measures, etc.).
• Certified copy of business registration certificate/business household (with registered study abroad consulting industry code).
• List of staff directly consulting on studying abroad (full name, date of birth, gender, professional qualifications, foreign languages, job position).
• Certified copies of university diplomas, foreign language certificates, and study abroad consulting training certificates of employees.
• Lease contract of operating location with copy of land use right certificate or equivalent document.
• Fire prevention and fighting plan (if required).
• Sample contract with international students and international student orientation documents (if any).

Representative submits application and tracks progress

• Customer representative submits 01 set of documents directly or by post to the Department of Education and Training where the business is located.
• Closely monitor the application review process, promptly handle additional requests or issues arising from the review agency.
• Support clients in working with government agencies at on-site assessments, guide center directors in preparing and presenting information effectively.

Receive results and handover

• Customer representative receives the certificate of business registration for study abroad consulting services and delivers it to the customer.
• Post-licensing legal advice, support for maintaining operating conditions and related legal regulations.

Service process for applying for study abroad consulting license at GT Law

We carry out a professional and transparent process to ensure maximum convenience for customers:

Step 1: Consulting and signing contract

• Receive requests, provide detailed advice on conditions, documents and procedures.
• Sign service contract.

Step 2: Collect information and complete the application

• Guide customers to prepare necessary documents.
• GT Law drafts all documents according to regulations.

Step 3: Submit application and follow up

• Customer representative submits application at Department of Education and Training.
• Monitor progress, supplement documents if required.

Step 4: Support assessment and receive results

• Coordinate and support customers during the Department's actual assessment process.
• Receive license and hand over to customer.

Implementation time: Within the time limit 15 working days from the date of receipt of valid documents. License term: 5 years from the date of issue, then need to be renewed.

Cost of study abroad consulting license application service at GT Law

GT Law is committed to providing quality services at transparent and competitive fees:

• State fees: Currently, the procedure for applying for a study abroad consulting license is free (no government fees).
• GT Law service fees: Please contact us for a detailed quote, we guarantee no additional costs outside the contract.

With a team of experienced lawyers and specialists, GT Law is a trusted partner to help customers complete the procedures for applying for a study abroad consulting license quickly and effectively. Contact us today for a free consultation!